Employees using their own mobile devices for work may seem like a good idea at first – it's less expense for you, the employer, and they can also make employees more productive. However, it also means that you are allowing potentially unsecure devices to access your company's data. The solution? An effective IT security policy that balances personal freedom to use these devices and your need to secure important business information.

As technology continues to become more affordable and accessible to consumers, it's an inevitable fact that employers will see more and more of their employees using their own personal devices such as laptops and mobile phones to access the company's IT system.

This can be a dangerous thing. Since these devices aren't company owned and regulated, you have limited access and control over how they are used. Employees could download all sorts of malware and viruses on their devices and pass the infection along to your IT system when they access it.

The solution: a comprehensive IT security policy. It's important that you find a compromise between the freedom of the employee to use the device as desired and your need to keep your IT system safe from viruses and other threats to your data's security. Steps such as having employees run mobile device management (MDM) software on their devices is one of many actions you can take to lessen the risk of security breaches. You may also want to implement applications and software that check and screen for malware, both for laptops and mobile devices. And don't forget that while Android seems to have a bigger problem with malicious software, Apple isn't exactly virus-free, either.

Employees have a right to use their personal devices as they see fit, but not at the expense of important company information stored in your IT system. Running a tight ship in terms of security is an effective way to protect your business interests and your sensitive company data. If you are interested in knowing more about developing a concrete and effective IT security policy for personal device use as well as general system access, please don't hesitate to give us a call so we can sit down with you and discuss a custom security blueprint that's just right for you.

Fact: all it takes is one security breach to destroy a company. But few - especially small businesses - seem to realize it, according to a recent survey released by StaySafeOnline.org. Results show that few small businesses see themselves as a target of online thieves or hackers, resulting in many having only token security policies in place.

StaySafeOnline.org, a website of the National Cyber Security Alliance, has recently released a study that chronicles the cyber security practices and attitudes of small businesses. Conducted in partnership with Visa, the study shows some interesting, if not disturbing, results.

It turns out that many small businesses (about 65% of the respondents) are highly dependent on their computer / IT / data systems, where they store important information, from sensitive company financial records to personal client information such as credit card info, addresses and phone numbers, and more. However, as many as 85% believe that they will not be targeted by hackers and online thieves, and less than half have data security systems in which they are confident. In general, small businesses have, at best, a mediocre security system.

Few realize, though, that it only takes one breach to compromise a company's finances and relationships with clients. And if you have less than stellar security, stealing from you is easier. You might not have as many online assets as big businesses, but hackers can make a hefty profit by victimizing several easy marks as opposed to bigger and riskier efforts with more secure systems of larger firms.

Don't take a risk with important data, and don't compromise the relationships and reputation you've built with your clients over the years. Good security is always worth it. If you're interested in knowing more about beefing up your security through company policies, software, and user education, please don't hesitate to contact us. We'd be happy to sit down with you and discuss a security blueprint that's cost effective and custom built to meet your specific needs.

Reference: National Small Business Study

These days, be it for personal or business reasons, people must be online as much as possible. Unfortunately, hackers also realize this, and an emerging trend is to exploit public networks to gain access to the personal and sensitive information of the people connected to it. But as long as you have the proper protocols in place, you can connect without fear of hacking or intrusion into your system.

These days, Wi-Fi is everywhere. Airports, coffee shops, train and bus stations, malls – almost every public place you can think offers Wi-Fi connectivity. Being connected to the internet has evolved from luxury to necessity, and whether it’s for personal or business reasons people are online as much as possible.

This is all well and good, except when you consider that hackers have started to extend their playing field to public Wi-Fi networks. With the volume of sensitive information such as passwords and financial transactions, it’s inevitable that crooks and fraudsters move to public networks where there is more potential to illegally farm large chunks of information.

Two things are important about this emerging trend. First, it’s the very nature of public networks that makes them vulnerable to attack. Second, hacking has become much easier these days, with very simple hacking programs such as Firesheep easily downloadable from the web.

However, the solution is simple as well: have the proper security protocols on your smartphone or laptop. It’s unfortunate that many people neglect to recognize the importance of such policies, and only have minimal security (if any at all) to guard against attacks. But as long as you have the proper protocols in place, you can stay connected – even through public Wi-Fi – without fear of hacking or any sort of intrusion into your system.

If you want to know more about keeping your portable devices safe from attacks, please feel free to contact us. We’ll be glad to explain the issue in more detail and draw up a solution customized to fit your needs.

A recent incident in which Epsilon – one of the largest email service providers in the world – fell victim to phishing has highlighted the need for companies, big and small, to pay more attention to their security protocols lest not only their business data be compromised, but also that of their clients.

There’s been a lot of buzz recently about Epsilon, one of the biggest email service providers in the world, as it suffers from the backlash of allowing itself to be a victim of phishing efforts – which has affected the business data of as many as 50 major companies who are clients of theirs.

Reports are also citing Epsilon’s failure to heed an alert from a business partner which advised the provider to be on its toes against potential attacks from cyber-criminals targeted towards email service providers. The damage estimates vary, with Epsilon citing only about 2% of their data being stolen, but the impact is undeniable. Cyber-criminals now have access to a sizable number of personal data stored through Epsilon – passwords, account numbers, and even the purchasing / buying habits of the customers of Epsilonงs clients. Many of Epsilon’s clients are now sending out messages to their own customers, warning them that their email addresses may have been compromised.

It’s a lesson to companies, big and small, to pay more attention to beefing up their security protocols, since all it takes is one breach to endanger all of your data. In addition to having the right security software, it also helps if you require your employees undergo proper user training to make sure that they won’t be easily baited by scams like phishing, and will be more aware of how to contribute to the safety of your business data. Failing to do so puts not only your company, but also your clients, at risk.

If you’d like to make sure your systems are safe, call us and we’ll evaluate your current security measures and suggest ways to make critical improvements.

It’s a fact: Most departing employees take confidential business information with them—and today, most of the information is electronic. Because electronic information can be easily transferred and saved in multiple locations without your control, it’s important to protect your data when an employee leaves.

Remember the days when employees kept important information in paper files? They are long gone. According to a study conducted by the University of California at Berkeley, almost all of today’s new information is stored electronically. And that could mean trouble for your company when an employee resigns—because electronic documents are both easy to copy, and portable. That makes them more prone to theft than paper documents.

Case in point: In August 2009, DuPont filed a lawsuit against a research scientist who allegedly stole more than 600 files by copying them to a portable hard drive. And that wasn’t an isolated incident; another DuPont research scientist was sentenced to an 18 month prison term for stealing proprietary information worth $400 million.

Think employee data theft doesn’t apply to your type of business? Think again. A 2009 study conducted by the Ponemon Institute found that data theft is rampant in the business world. According to the study, 59 percent of employees who quit or are fired take confidential business information with them. And when the employee works in IT, the access to confidential data is even greater. A 2008 study by Cyber-Ark Software found that almost 90 percent of IT employees would take sensitive company data with them if they were laid off.

The lesson: When employees leave, you must take steps to protect the electronic information they have access to. This may include customer information, financial records, trade secrets, intellectual property, and email lists, to name just a few items.

We recommend that when an employee leaves, you prevent his or her account access, set the account for immediate review, save any necessary files (which may involve consulting with other departments for verification of documents), then delete the account. In addition to protecting data, this will also optimize server space and open up more storage space for the company.

While some employees might argue that they need access to their personal files before departing, and you may grant such access (supervised, on a case-by-case basis), it is not required; any of the information that is located on a company computer is company property.

In a sensitive situation it’s always good to let us know ahead of time so we can help you prepare for a well-managed and secure transition.

In the digital world, the same ideas apply to email. To keep your email safe and secure, there is a device called encryption which helps to obfuscate each email’s content to everyone except its recipients, and makes sure it is delivered safely and intact.

Encrypting email is relatively easy with today’s software. Usually it involves the use of a public key and a private key. The public key is available to everyone, and if you want to send someone an email message you would use that person’s public key to encrypt that message. That person in turn would use his private key, to which only he has access, to decode that message.

Software such as the latest versions of Microsoft Outlook supports this feature, and even flags you if the recipient’s email software does not support encryption. Some systems take it a step further by allowing you to digitally sign your emails, so that other people can verify that it is you who actually sent the email and not someone else. This is especially important since hackers sometimes spoof or impersonate the identities of others to fool unsuspecting users.

If you are interested in finding out more about email encryption and security, contact us today to find out how we can help make sure your messages are safe and secure.

One of the most important factors in keeping your online presence safe is the strength and security of your passwords. And with all sorts of phishing and password stealing scams out there, it’s essential to have multiple alphanumeric passwords, so that they’re harder to crack.

In the same way that keys are used to open different doors, passwords are used to access many areas of cyberspace. However, those passwords are vulnerable to hacking, stealing, or random guessing – which makes password integrity and security a main concern.

However, for many people, this essential fact is overlooked. Many tend to use either easy-to-guess passwords, or use the same password for all their online accounts - from their online banking to their email – which is a hacker’s dream come true. Because when they steal a password, it’s standard operating procedure for them to test it against popular websites to see if it works there as well.

The most basic security measure you can use to guard against this is to have multiple passwords for your different online accounts – whether they are for personal or business use. And don’t just think of easy passwords, like your birthday or wedding anniversary – these are usually the first thing hackers try. The best passwords are alphanumeric – composed of both letters and numbers so that it’s harder to crack.

This might be a bit tedious, but it’s better than running the risk of compromising your security online. There are also several programs and applications you can use to help store your passwords, so you only need to remember a few of your most-used ones, and refer to your database for the others.

Remember, your passwords hold the keys to most, if not all, of your online presence, so keeping them secure is extremely important. If you’re looking for a security solution for your passwords, please give us a call so we can help you implement a password security system that works for you.

Want to know if a website is safe to visit? Clear Cloud offers a fast, efficient, effective, and simple way to check the veracity of each and every website you visit.

It’s a simple, straightforward approach to getting better security for your computer:  download software, install it, and have it check whether every single website you go to is safe or not.

That, in a nutshell, is what Clear Cloud does. This nifty little program is designed to help you filter out and block potentially harmful websites that many people unwittingly stumble into time and again. It’s the perfect solution for anti-phishing and helping keep your system free of malware – at least from stray clicking. While not a replacement for up-to-date anti-virus and other security software, it is an additional tool at your disposal.

And yes, Clear Cloud checks every single website you visit. How? Since Clear Cloud belongs to the DNS network, it has access to every website in the world. This enables Clear Cloud to check every website you access or try to access. If the website is clean, Clear Cloud allows you to access the website. On the other hand, if the website proves to be suspicious, then Clear Cloud blocks the website. And if you’re concerned that this may take a toll on your bandwidth, think again – Clear Cloud operates and finishes each task in literally the blink of an eye.

If you want to know how you can use Clear Cloud or other tools to keep your systems safe, please don’t hesitate to give us a call and we’ll be more than happy to discuss a custom security policy with you.

The popularity of JavaScript, a dynamic programming language in widespread use, makes it a tool that hackers and other unscrupulous programmers can use to hack into a system.

JavaScript makes the web experience very dynamic, enhancing the interactivity of many websites - you’ll see it everywhere, from Facebook to the most obscure sites on the web. Another reason it’s popular is that it’s compatible with all browsers, from Internet Explorer to Mozilla and even Mac’s Safari.

Unfortunately, this popularity and wide range of use also makes JavaScript a tool that hackers and other unscrupulous programmers can use to infiltrate and hack into a system. The attacks can be simple or complicated, ranging from simple spam to more elaborate scams. The degree simply depends on the purpose of the script’s designer. What’s more, a quick visit to an infected website can trigger an attack, if your browser is enabled to allow JavaScript to execute from that site.

The good news is that you can protect yourself from these kinds of attacks. Simply block JavaScript from executing from sites you aren’t familiar with - better safe than sorry.

• For Internet Explorer, go to Tools > Internet Options > Security, and set your bar to High. You can also input a list of trusted sites.
• For Firefox users, a free application called NoScript gives you control over which websites can execute JavaScript on your browser.
• Google Chrome users can select a universal disabling of JavaScript from all sites, and then add a list of sites exempted from the ban.
• Other browsers also have options to either disable JavaScript execution or prompt you for permission before the script is run from any website.

You should also be particularly wary of JavaScript attacks originating from malicious PDF files. Antivirus and security firm Symantec reports that almost half of all web-based attacks come from infected PDF files. You can disable JavaScript in Adobe Acrobat Reader by selecting Edit > Preferences > JavaScript, and then removing the check on “Enable Acrobat JavaScript”.

It might seem inconvenient to guard yourself from these sorts of attacks, but in the long run it pays to keep your system secure. If you want to know more about keeping your system clean and safe from attacks, give us a call and we’ll be happy to help you develop a customized plan that meets your particular needs.

Tabnabbing, a new phishing technique, poses new security threats to people who use tabbed browsing by changing the appearance of a tab to resemble a familiar website and prompts you to re-enter sensitive login information.

Dubbed as “tabnabbing”, the vulnerability was discovered by Aza Raskin, the creative lead for the Mozilla’s Firefox browser and co-founder of Songza, a music search engine and jukebox. Tabnabbing fools users into entering passwords and other sensitive information when an unselected tab in your browser appears to transform itself into a lookalike for a familiar website. You are then prompted you to re-enter a username and password, which in turn passes that information along to the hacker. Incidentally, Raskin’s blog post on the topic (http://www.azarask.in/blog/post/a-new-type-of-phishing-attack/) demonstrates how the website can “change” into a lookalike.

Both Mozilla Firefox and Google are vulnerable to this type of attack, which is classified as “phishing” – a scam where users are tricked into entering login information into fraudulent websites masquerading as legitimate ones. Fortunately, there have been no instances – yet – in which tabnabbing has been used in phishing attacks, but Raskin says that he is “aware of other researchers and toolkits extending and expanding tabnabbing”. However, it’s very likely that phishers will be looking for ways to exploit tabnabbing soon, and are currently no fixes or patches released.

One way you can protect yourself from tabnabbing is to make sure that your browser has the proper anti-phishing features installed. It’s also important that your website is updated with the latest security features since many phishers like to exploit websites running old version web software, which they use to host phishing sites.

If you want to know more about keeping your system secure from the latest malware and security threats, please don’t hesitate to get in touch with us and we’ll be happy to sit down and discuss security options that fit your needs and requirements.