Blog

July 29th, 2015

BusinessValue_July28_CBusinesses that are winning in today’s marketplace are the ones that make technology work for them, not the other way round. When used correctly, technology can make every task much faster to execute, from communicating with customers to sending messages, gathering information, and more. So if you’re looking to increase staff efficiency, consider the following methods to implement technology into your day-to-day business operations.

Change office communication

In order to increase efficiency, set up instant messaging software such as Skype on your employees’ workstations. This allows them to send instant messages to correspondents instead of having to get up from their desks to see whether the person is available. Of course, if you need to discuss big projects or issues, face-to-face communication is likely the best choice. But you can simply send a quick message for more trivial conversations, saving precious minutes and allowing you to get more work done.

Install video conferencing

Traveling to offsite meetings and training sessions takes time and, all too often, time spent on the road is time lost. Rather than commuting for hours outside your office, opt for a networked phone solution that offers video calls and conferencing. This way you can hold a video conference to discuss business matters from the comfort and convenience of your office. You can also take things up a notch and equip the conference room with tools to pull up documents and have them displayed on a big screen, so that everyone in the meeting can follow the conversation with ease.

Upgrade workstations

Outdated technologies and workstations limit your business’s progress, and are a hindrance to developing clued-up, efficient employees. Aging phone systems and slow networks can frustrate your team and bring productivity to a standstill. So it’s important to take the time to assess your current workstations, applications, hardware, and tools. This doesn’t mean that you have to buy a set of entirely new workstations. But you should replace obsolete equipment with more up-to-date machines. In addition, make sure all software and applications are up-to-date to ensure maximum efficiency and employee satisfaction.

Implement ERP software

Enterprise Resource Planning (ERP) is business process management software that allows organizations to automate processes and centralize data in order for employees to collaborate more efficiently. ERP software provides employees with up-to-date business information that they can easily access and make use of. What’s more, ERP also eliminates redundant data entry and reduces the number of spreadsheets that are used to record critical business data, by storing information in a centralized database.

To get the maximum return on your technology investment, it’s also important to partner with a knowledgeable and reliable service provider. Get in touch with our tech experts today to find out how we can implement technology to help your employees become more efficient and productive.

Published with permission from TechAdvisory.org. Source.

July 25th, 2015

164_iPhone_CIf you’re like most iPhone users, you’ve likely found yourself in the sticky situation where you need to charge your phone quickly, but only have access to a power supply for a short duration. While this can be a high anxiety producing situation for many, there is actually a way to speed up the rate at which your iPhone powers up. Curious to know more? Follow these four steps below to get an extra jolt to your next iPhone charging session.

Put your iPhone in Airplane mode

The key ingredient to supercharging your iPhone in the shortest amount of time is to switch it to Airplane mode. By doing this, you essentially shut your phone off from the outside world so it’s unable to receive calls, texts, push notifications or other information. Additionally, your iPhone will be unable to search for a wireless network or better signal while in this mode. And because it’s not wasting power with any of these processes, that electricity is instead directed to your iPhone’s battery which in turn allows it to charge faster.

Take off your iPhone case

Funny as it may sound, your iPhone case may actually be slowing down the speed of your battery charge. Apple’s consumer website notes that their products don’t do well in the heat. And when it comes to iPhone, certain cases can create excess heat - which can have an effect on your battery capacity. What does this mean for you? If you have a case on your iPhone, take it off when you’re charging it.

Use an iPad adaptor

An iPad adaptor, which is about twice the size of the small adaptor that’s included with your iPhone, reportedly charges an iPhone 40% faster than its native counterpart. Therefore, if you have an iPad charger, use it.

Turn off your display, and don’t use your iPhone

As already mentioned with Airplane mode, the more your iPhone is in use the less power it will have leftover to store in your battery. While Airplane mode prevents outside forces from sucking up power, you too can also not use your phone during this time to maximize the rate at which the battery charges. To do this, make sure you turn off your display, and then simply set your iPhone aside and leave it alone.

Want more tips to get the most out of your iPhone? Curious to learn about the latest iPhone news and updates? Get in touch now.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
July 18th, 2015

iPad_Jul17_CThe new iOS 9 is coming soon, according to Apple’s announcement in their annual Worldwide Developer Conference (WWDC). The tech giant has made several additions and changes to iOS 9 in order to deliver a more convenient, personalized user experience. This new release introduces a handful of special features exclusively to the latest iPad models. Here’s all you need to know about the new iOS 9.

Design changes

There’s a minor change in the typography, where Apple has replaced the ‘Helvetica Neue’ system font with a font called ‘San Francisco’. Apple also deploys its typography in a clearer way, with more space around the lettering. Although these are subtle changes, the new font should be easier to read as well as remaining easy on the eye.

Interface changes

Following complaints from users, Apple has made a small modification to its ambiguous Shift key system. The former version is hard to use, since only a change in the Shift key’s color indicated the letter’s case change - when it’s on, it looks off and when it’s off, it looks on. When you press the new Shift key, however, all the letters on the screen will change to uppercase. This will put an end to the frustration at having to delete letters because you mistakenly type an uppercase letter instead of a lowercase one, and vice versa.

The new features

Apple has revealed a number of new features in the WWDC, and has released a public beta of iOS 9 for developers to test drive its capabilities. Here are some of the new features that Apple users can benefit from.
  • Split View - This long-awaited feature is exclusively available on iPads. iOS 9 finally allows two applications to coexist on one display, making multitasking possible. You can activate Split View simply by swiping inwards from the right hand side, and you’ll be offered a range of apps that can run in the activated sidebar. You can have your email stay on the side while you browse for information in Safari, or catch up on the latest news. The possibilities are endless!
  • Picture in Picture - While using a live video chat or watching a video, you can press the Home button to activate this feature and scale down your video screen to a corner of your display. You can now chat with your friends or watch your favorite shows while you reply to emails. What’s more, you can move the video screen to wherever you prefer with a swipe, adjust the size by pinching, and close the screen by tapping the close button.
  • On-screen Trackpad - The default keyboard that pops up when you type on-screen is now equipped with an extra function. Now you can hold two fingers down on the keyboard to turn it into a trackpad, which allows you to easily navigate through the text without having to tap the exact spot on the screen. This makes document navigation much faster, especially when writing or replying to emails.
  • News app - This fresh addition will draw news stories from various sources that you can choose, from Daily Mail to Bloomberg Business, CNN, The New York Times, and more. The News app is intelligent; it is able to learn about your interests based on what you are reading, and will show you articles from sources you didn’t select if they match your interests. So basically, the more you read, the more personalized your news becomes.

When will it be available?

For Apple fans, and especially iPad users, the new features alone in iOS 9 are worth waiting for. The first public beta testing version of iOS 9 is available now, and Apple will most likely release the final version of the software in September 2015.

With the new iOS 9 release, iPad business users can be more productive than ever. Want to learn how to best implement the iPad in your business? Get in touch today.

Published with permission from TechAdvisory.org. Source.

Topic iPad
July 17th, 2015

164_C_O365If you’ve recently been thinking about signing up for an Office 365 suite or are a current user, Microsoft made a recent announcement concerning their E4 plan that will have a direct impact on the service. Before the year’s end, the tech giant will phase out their E4 package entirely and replace it with a new, upgraded version known as E5. How will this affect you? Read on to learn more.

What’s included in E5?

According to Microsoft’s Office Blogs July 13th post, the tech giant announced that the E5 plan will include the following new capabilities:
  • Skype for Business services with support for features including Cloud PBX and PSTN Conferencing
  • Analytic features such as Delve Organizational Analytics and Power BI Pro
  • Advanced security features like Customer Lockbox, eDiscovery, Advanced Threat Protection and Data Loss Protection
With these new service offerings, Microsoft believes that business owners will be able to reach new customers and increase value for their existing ones.

The cost?

While Microsoft’s Office 365 current E4 package costs $22 a month in the US, there was no official announcement of the price for the E5 version.

However, since E5 will include services such as Advanced Threat Protection, which currently costs an additional $2 per user/month, as well as Power BI Pro, which is priced at $9.99 per user/month, a price increase seems inevitable - and very well could be significant.

Your options

Because E4 will be retired when E5 is released, that means that current E4 users will have to either upgrade to E5, or change to E3 plus Cloud PBX.

For those who have yet to sign up for Office 365, however, you’ll also have the additional options to choose an E1 or E3 package with available upgrades.

Is it worth it to upgrade to E5?

That all depends on your business, and likely the price of the upgrade. However, the question you need to ask is, “will the new capabilities enhance your organization enough to justify the higher cost? If you need additional help understanding how E5’s new features and capabilities can create value in your business, we’re happy to assist you.

Curious to learn more about the Office 365 E5 package? Get your questions answered, and give us a call today.

Published with permission from TechAdvisory.org. Source.

July 16th, 2015

164_Prod_CWith so much technology being utilized in the workspace today, it’s obvious that it has become a source of distraction for some employees, and is having a negative impact on productivity in the process. But is technology really all to blame? A new survey of 2,175 hiring and human resource managers released by CareerBuilder uncovers the real source of today’s most notorious productivity killers - and it’s not all technology. The results are a mix of both obvious distractions and surprising discoveries.

Here are the top 10 productivity busters according to CareerBuilder’s June 2015 survey.

  1. 52% - Cellphones & texting
  2. 44% - Internet
  3. 37% - Gossip
  4. 36% - Social media
  5. 31% - Email
  6. 27% - Coworkers chatting
  7. 26% - Meetings
  8. 27% - Snack and/or smoke breaks
  9. 17% - Loud coworkers
  10. 10% - Sitting in a cubicle

Why are these findings a big deal?

According to the managers who took the survey, the consequences of these distractions can be pretty severe. A few examples they gave were lower quality of work, dissatisfied employees who have to pick up the slack of lower performers, missed deadlines, and even loss of revenue.

So how do you prevent these productivity killers from disrupting your business?

The chief human resources officer at CareerBuilder mentioned that one of the most effective ways to increase productivity is to simply take a break, which may come as quite a surprise since “Snack and/or smoke breaks” is listed as number 8 for productivity killers.

However, it should be noted that not all breaks are created equal. Listening to loud music or getting caught up in gossip on social media may not actually give employees the sense of rejuvenation they need when they return to work. They key is for staff members to take a break that will re-energize and give them a fresh focus. Some suggestions are to simply take a walk or perform some form of light exercise or stretching.

On a more humorous note, the survey also revealed some of the more unusual non-work activities employees partook in while on the clock. Employers reportedly found their staff doing everything from taking a nap on the CEO’s couch, searching for a mail order bride, and even taking a sponge bath in the restroom sink.

Want more tips on how to boost employee productivity. Curious to see how technology can help? Send us a message today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
July 4th, 2015

164_Soc_CStill struggling with social media marketing? Have you started posting updates more regularly and developed a consistent brand voice, yet still have barely any results to show for it? Well, there could be many reasons for your lack of progress in social media, but there is one common “content trap” that could be the source. Here’s what it is, and how to fix it.

Don’t recycle content

Google any recent news story, and you’re likely to find anywhere from a few to several dozen articles on the same subject. And unfortunately, the content is so similar that you can barely differentiate one from the next.

If you want to stand out from others on the social media scene, find something new to talk about. In general, if you want to get noticed by new customers or followers, it’s best to avoid widely covered topics. Everyone and their grandma will be writing about it, which creates much more competition for your version.

If you must create content about mainstream topics, make sure you take the time to come up with a fresh perspective, and share valuable information that hasn’t been touched on yet.

Be fearless in your content

Similarly, it’s absolutely essential that, across all the content that you produce, you share a unique perspective. Many people end up parroting the same thing as everyone else because they are afraid to offer their true opinion. Don’t be afraid to speak up and be controversial. If you’re going to develop a social media persona that stands out, you need to develop your own voice - and a thick skin. There is always going to be someone who disagrees with you, especially on the web where it is easy to remain anonymous.

Additionally, there’s a reason that the saying “there’s no such thing as bad publicity” is famous. In fact, when you write polarizing content that will have a fair share of supporters and naysayers, people are hardwired to react to it. This is for the same reason that humanity as a whole shares a universal love of stories - whether that’s in the movies, in a novel or around a campfire. A story is nothing without conflict. When you produce content that creates a real life conflict of opinions, you have a better chance of it making some noise on social media.

But - be honest and show integrity

Don’t say something controversial just for the sake of it. Give your honest opinion. The key to every aspect of sales is developing trust. That means that with any customer or potential follower you come into contact with, whether through social media or other means, you should show your true self. You’ll have a better chance of gaining a customer or follower for life.

Controversy or not, always be professional

There’s no reason to start a flame war, or resort to name calling and insults. People are going to have strong feelings about controversial content. Emotions are going to come up and people can say some pretty mean things - especially on the internet. Don’t get caught up in the comments and negativity. If you do, it is sure to leave a bad taste in the mouths of your current customer base and followers.

Want more insights into growing your social media presence? Speak up today.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
July 2nd, 2015

BusinessValue_Jun16_CAs a small or medium-sized business owner, breaking into the market and trying to encourage people to buy your products or services can be a daunting task, because you’ll have to compete with all the big names out there. That’s where online marketing comes in. If implemented properly, you will be able to cost-effectively attract new customers. But if you jump in without a plan, you may end up losing more money than you bargained for. Here are some effective marketing tips to ensure your advertising campaigns are a total success.

Prioritize blogging

Blogging is an excellent marketing tool for businesses. Unfortunately most companies don’t spend much time or effort developing their blogs, which is a huge mistake. To get the most out of your blog, you will need to write quality content that adds value for your website visitors. The benefits of having a blog increase tenfold if you publish regularly, since potential customers will see you as an expert in your field, and are more likely to purchase what you have to offer.

Advertise in the right places

There are a number of online advertising channels out there, among them Facebook Ads, Google AdWords and Youtube Ads. The question is whether you know which one is the right fit for your business. You need to spend your marketing budget on the right advertising method to gain the highest return on investment. Do some research about your potential customers and determine who they are, and what they read, watch and listen to. This way you can pinpoint the best advertising platform to ensure that you reach your target market.

Start using videos

Videos offer an excellent way to market your business. Studies show that customers are more likely to buy if they see a video about your product or service on your landing pages, so make sure you include one if you can. Be creative when you’re making videos to promote your business; you could start building an online reputation by creating instructional videos that help your potential customers solve common problems. Commenting on videos relevant to your niche is also an effective way to increase your brand visibility.

Be active on social media

Prudent businesses are aware of the importance of establishing a social media presence through the main social networks like Facebook and Twitter. But simply posting articles or links is not going to offer many marketing benefits for your business. You’ll need to go the extra mile to maximize the benefits of social media. Some tips include taking the time to respond to your followers’ comments, keeping your profile updated and fresh with new information, and following and sharing content from other users.

Make sure your website is responsive

More and more of us are using mobile devices to browse the Internet and look for local products and services. Make the effort to ensure your website is mobile-friendly and automatically scales to fit all screen sizes, so that it is accessible and functional for mobile users. Major search engines now penalize non-responsive websites by lowering their search rankings when viewed on mobile devices, so you’ll need to adapt accordingly to avoid their wrath.

Contact us today and learn how our IT services can help you gain more customers and add value to your business.

Published with permission from TechAdvisory.org. Source.

July 1st, 2015

Productivity_Jun17_CKeeping productivity high is vital to the success of any business. And while many businesses stay up-to-date using productivity tips found online or from so-called experts, little do they know that many of those tips simply don’t work. Here we’ll take a look at four productivity tips to avoid, and how to change them to your benefit.

Don’t check email first thing in the morning

What’s wrong with this when it sounds like such a good tip? Well, reading and responding to email can derail your entire morning. Your ten minutes spent reviewing emails turns into half an hour, and suddenly you’re late for work. And in many industries you simply won’t have the time in the morning to go through every single email and find out what has been happening overnight.

The fix

You should check your email first thing in the morning but make sure not to respond unless it will take you less than a minute. Something that requires a simple “yes” or “no”, or that can be forwarded to someone who can take care of it for you, is fine. But for anything else that requires research or a longer response, mark the email as “unread” and go back to it later when you have more time. You can also add it to your to-do list so you’ll be sure to check it later. Skimming emails in the morning is a particularly good use of commuting time even if you can’t respond right away, plus it can help you prepare for your day by giving you an idea of what lies ahead.

Tackle the hardest task first

While this sounds reasonable, in most cases your hardest task can really set you back time-wise. Plus, without proper planning in terms of the time, resources and energy you need for it, tackling the hardest job first might end up deflating your hopes of a productive day.

The fix

Instead of starting the day with your most difficult task, build your confidence by starting with something smaller and easier. Simpler tasks will help get your momentum going and ease you into a productive mode. You could also cut that difficult project into smaller bite-sized to-dos, so you can tackle them individually without burning out.

Make one to-do list for everything

While it’s a good idea to get everything out of your head and down onto paper, having just one go-to list for all the things you need to get done is a huge mistake. Why? It can be quite the headache to pick tasks off a never-ending list. Once you see that long list, you’re more likely to be demotivated before you even get started on a task.

The fix

Write everything you need to do onto a list, then rewrite your list into specific, actionable tasks. Break your lists up into a work list, home list, side project list and so on. Having multiple lists that detail the specifics of what you need to do makes it easier for your brain to digest all this information, instead of having to wade through numerous things that you can’t possibly do all at the same time. Keeping your lists separate will help you stay focused on what really needs to get done first.

Stop multitasking

You’re already really busy doing just one thing, so it’s a bad idea to risk compromising the quality of your work by multitasking, right? Wrong! In today’s fast-paced world, you multitask without even knowing, whether it’s by listening to music while working, or when you’re reading an advertizing billboard while walking along the street.

The fix

Be selective with what you choose to juggle! For instance, walking and listening are two tasks that complement each other, whereas it can be too hard for the brain to split itself between simultaneously typing and listening.

It’s important to keep in mind that just because something is named “the best advice” doesn’t mean it’s best for you. Looking to find out more about how to boost productivity in your business? Give us a call; we’re sure we can help.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
July 1st, 2015

164_Mic_CFor many people, passwords are the bane of online existence. Rely on one master password for all your logins and using the Internet can become a security threat. Use dozens of unique ones and it quickly becomes an annoyance. With Windows 10, Microsoft looks to resolve this problem for good. And by doing so, they hope to make the Internet and computer devices both safer and easier to use, for people around the world. Here’s how they intend to do it.

The problem with passwords

The problem with passwords is simple - they can be stolen. And from Facebook to iTunes to Flickr and thousands more, nearly every major website and thousands of niche ones require a password to use. And because we Internet users are logging onto dozens of these sites and services everyday, it’s virtually impossible for us to create a unique, complex password for each one. So people resort to using only a handful of passwords, or even just one master password, since it’s easier. But of course, this poses a security risk. So what’s an Internet user to do?

Microsoft Windows 10 is pioneering a new technology that is ready to flip this dated system on its head and eliminate the password problem for good.

Login to your devices with biometrics

Passwords can be stolen easily, but how easy is it to steal a person’s physicality? Microsoft’s new technology, named Hello, uses biometrics - such as your fingerprint, or face or iris scan - to log into your computer, laptop or other device. This ensures that no one can login to your device but you.

Well, what about using a photograph to login instead, you might ask? It won’t work. Using technology that takes a detailed map of your face in 3D, Hello is trained to reject the token photograph or selfie on login attempt. This makes it virtually impossible for anyone, besides you, to login to your device.

Use biometrics to login on the web

Logging into your computer with biometrics is great, but what most users really want is a more secure solution to login to websites while not having to remember a bazillion passwords. This is where Microsoft’s Passport comes in. Passport allows you to login into applications and online content without the need for a password. For example, instead of using your typical password to sign into your Microsoft Windows Account, you can now use Windows 10 facial recognition (or other biometrics) to log you in instead. That means you can access Skype, Xbox Live, Office 365 and more without a standard password. In addition to your Microsoft Windows Account, you’ll be able to use the biometric capabilities of Passport to access thousands of enterprise Azure Active Directory online services. Bear in mind, though, that it will be quite some time before you can use Passport to replace all your standard logins, since not every website has implemented this technology yet.

Want to hear more exciting Windows 10 news, or need assistance with your Windows device? Get in touch with one of our technology experts today.

Published with permission from TechAdvisory.org. Source.

June 30th, 2015

Windows_Jun18_CJuly 29 is the day Windows users have been waiting for. This summer sees the release of the much-anticipated Windows 10 operating system, which Microsoft is keen to ensure outperforms the let-down that was Windows 8. The computing giant has been back to the drawing board and emerged with plenty of impressive new features to wow you and your team - here’s what you need to know before getting started.

You can get it for free

They say the best things in life are free, and that might just be the case with Windows 10. Microsoft has kept its word about making its newest operating system free to access - at least if you’re currently running an authentic version of Windows 7 or 8.1, its two most recent releases. You’ll enjoy a free lifetime upgrade to Windows 10 provided you make the move within the next year and, better still, it’s an automatic upgrade directly from your existing Windows 7 or 8.1 interface. If you’re running an older version of Windows, you’ll need to make a fresh install and you’ll also need to pay - the various available versions of Windows 10 are expected to retail starting at $119.

It’s being launched in phases

Although the official release date is July 29, in reality Microsoft is expected to undertake a phased launch. This means that you might not end up using the brand new Windows 10 on July 29 itself - instead, Microsoft is likely to make the new operating system available to desktop and laptop users first, and only later to mobile and other devices. What’s more, the firm already has its next move in the pipeline. Upgrade and update plans for Windows 10 are anticipated to be on the way in two phases, in June and October 2016. But we are expecting these changes, codenamed Redstone, to come in the form of more minor tweaks to the Windows 10 infrastructure rather than a full overhaul.

It’s the last you’ll see of Windows

Microsoft has made no secret of the fact that it sees Windows 10 as the operating system’s final release. But that’s not quite as ultimate as it sounds - this is not really the end of Windows. Instead, what we’re seeing is the transition of Windows from a product to a service. Microsoft envisions a future where, instead of major new versions of Windows emerging every few years, there are regular improvements and updates - far beyond the WIndows Updates that we know at the moment.

It’s likely that version numbers will come to play far less of a role in system updates in the future - in much the same way as mobile apps operate, we’ll instead settle into enjoying a frequently updated service that incorporates the latest features Microsoft has developed. And while some have expressed fears that this could lead to home and business users being tied into a subscription model in order to stay up to date, Microsoft appears committed to ensuring that ongoing upgrades are free.

Ready to make the leap to Windows 10? Want to find out how best to make the transition with minimal disruption to your business? Give us a call and let us walk you through it.

Published with permission from TechAdvisory.org. Source.